2. Minimise noise
This may seem obvious, but distractions arising during a video call is a common problem; ranging from children, or a dog walking into the room, to pop-up messages and meeting participants who are multi-tasking. When everyone keeps their focus on the meeting and does not allow themselves to be distracted, conversations are smoother and more productive. Choose a room in the house where it is quiet and tidy and where you can make video calls undisturbed. If necessary, make arrangements with those who you share your house with.
Don’t think you can answer an email or visit a website during the call. The other party will immediately see that you are doing something else and I don’t think I need to emphasise how negatively that reflects on your brand!
3. Be aware of the number of participants
The more people participate, the more confusing and distracting things can be. Fewer people means more co-operation and involvement in the call. When you have a company-wide meeting, invite everyone to participate in a live stream. If not, just invite the people you actually expect input from.
4. Use the right tools to make video calls
There are many different tools available that can make your conference call a lot easier. Most organisations already had a tool set up before this crisis situation, but is this tool still suitable now that video calling has suddenly become standard procedure? Quickly evaluate whether it is time for the implementation of a new tool. The quality you offer to your participants is essential for a professional image and an effective meeting. A number of professional tools with which we have had good experiences are:
You can compare the different tools using GetApp and find out which is the best choice for your organisation. Besides these tools, I recommend using noise cancelling headphones. This allows you to focus optimally and make yourself well understood.
5. Use ‘on brand’ visuals and presentations to keep participants involved
With visuals and presentations you can get your message across better and keep colleagues, customers or other important stakeholders involved in the video call with interesting content. Many tools have the ability to share your screen. So prepare well for the meeting and consider which slides and visual information you want to share. Prepare these images for the call and close tabs that are not relevant to the meeting.